Payroll Services
Payroll Alert
Annual Leave Balance Rollover
The annual leave balance rollover will happen at the start of July 2024.
- There is a maximum amount of annual leave hours that can be held in your annual leave bank. Any hours over the maximum will be rolled into your sick bank.
- You will need to use, and report any time over the amount of your maximum balance before June 29, 2024.
- You can review your balances by going to OneStop – Web Self Service – Employee Tab – Leave Balances.
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BW09 2024 - 04.07.2024 to 04.20.2024
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Check Date 05.03.2024
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Timesheets SUBMITTED by employee on 04.22.2024 by 11:59pm
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FINAL APPROVAL on 04.24.2024 by 9:00am
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BW10 2024 - 04.21.2024 to 05.04.2024
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Check Date 05.17.2024
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Timesheets SUBMITTED by employee on 05.06.2024 by 11:59pm
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FINAL APPROVAL on 05.08.2024 by 9:00am
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BW11 2024 - 05.05.2024 to 05.18.2024
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Check Date 05.31.2024
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Timesheets SUBMITTED by employee on 05.20.2024 by 11:59pm
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FINAL APPROVAL on 05.22.2024 by 9:00am
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Timesheets that include June 16, 2024 to June 29, 2024 are due to be submitted on July 1, 2024. Please make sure ALL annual leave time is recorded for these dates so your roll over balance will be correct.
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05.15.2024 - for dates 04.16.2024 to 05.15.2024
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06.15.2024 - for dates 05.16.2024 to 06.15.2024 - Report 1
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06.15.2024 - for dates 06.16.2024 to 06.30.2024 - Report 2
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07.15.2024 - for dates 07.01.2024 to 07.15.2024
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08.15.2024 - for dates 07.16.2024 to 08.15.2024
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09.15.2024 - for dates 08.16.2024 to 09.15.2024
Timesheets NOT opened prior to deadline CAN NOT be opened by Payroll. Any time not submitted by the due date will need to be added to the next timesheet as an adjustment.
Payroll Services is dedicated to providing timely and accurate pay to all Austin Peay Employees. We strive to provide the highest level of customer service to all faculty, staff, students, and department administrators in every aspect of the payroll process, while complying with all federal and state wage and tax regulations.
Reprint Request for W2 or Pay Statement
Review Instruction to provide Electronic Consent for W2 and 1095 forms
Hours 8:00 to 4:30 M-F Browning Building
Kimberly HammonDirector of Payroll Services |
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Responsible for supervision of payroll staff and their duties. The director is also responsible for payroll tax administration, W-2 processing and serves as liaison between, HR, Accounting and Accounts Payable with relation to Payroll functions and systems. The Payroll Director is the point of contact for payroll concerns. |
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hammonk@apsu.edu (931) 221-7398 |
Angie BarkerPayroll Operations Specialist |
Responsible for accurate preparation of both Monthly and Bi-Weekly payroll cycles. Including the creation of payroll payments, transferring deduction payments to vendors and setting up approvers for timesheet approval workflow. Provides reporting information as necessary. Assists all employees with payroll items such as direct deposit set up and general payroll related information inquires. |
barkera@apsu.edu (931) 221-7433 |
Myra SowardPayroll Operations Specialist |
Responsible for accurate preparation of both Monthly and Bi-Weekly payroll cycles. Including the creation of payroll payments, transferring deduction payments to vendors and setting up approvers for timesheet approval workflow. Provides reporting information as necessary. Assists all employees with payroll items such as direct deposit set up and general payroll related information inquires.
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sowardm@apsu.edu (931) 221-7465 |
- Monthly Payroll - Leave Reporting Q&A
- Timekeeping Location List
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TimeClock Plus Employee Instructions (UREC, Public Safety, and Physical Plant only)
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TimeClock Plus Approver Instructions (UREC, Public Safety, and Physical Plant only)
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Focus Card (Issued by the Payroll Dept, contact for further information)
All payroll forms may be electronically signed but must be emailed from your APSU email address except for the direct deposit authorization, the original form must be sent to Payroll.
Forms must be downloaded and opened in ADOBE to be fillable. Email forms to payroll@apsu.edu.
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Advancement Giving- completed on one-stop. (instructions)
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Direct Deposit Setup - completed on one-stop (Instructions)
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Job Related Tuition Waiver (due by November 1st)
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Parking Deduction - completed via one-stop (Instructions)
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Parking Deduction Cancellation (Instructions)
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W-4 Form Click here for instructions W-4 Forms are filled out in Employee Self Service. All new hires are processed with a Default Single with 0 Exemptions unless a new form is filled out in Self-Service.
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W-4 Form Click here for instructions W-4 Forms are filled out in Employee Self Service. All new hires are processed with a Default of Single unless a new form is filled out in Self-Service.
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IRS Tax Withholding Estimator (For use with the W-4 Form)
Bi-weekly
- Submission – Monday 11:59PM after end-of-pay period
- Approval – Wednesday 9am after end-of-pay period
- Voluntary Deduction changes other than benefits - Wednesday 9am after end-of-pay period
- Pay Documents from HR - Wednesday 9am after end-of-pay period
- Benefit changes from HR - Wednesday 9am after end-of-pay period
Monthly
- Leave Report Submission – 15th 11:59pm
- Leave Report Approval - 17th 9am
- Voluntary Deduction changes other than benefits - 17th 9am
- Pay Documents Submitted to HR 10th Submission from HR to Payroll– 17th 9am
- Benefit Paperwork submitted to HR/Benefits – 10th Submission from HR/Benefits to Payroll – 17th 9am